A DORB purchase is not finished when the vehicle reaches the gate. The receiving stage is where a quotation, lab report and physical delivery must finally line up.
Use these nine checks to create a repeatable receiving process. They help a buyer notice a mismatch early, protect records and improve storage discipline. They do not replace laboratory testing or nutritionist advice for feed formulation.
What should I check when a DORB delivery arrives? (Quick answer)
Check the delivery identity, documents, vehicle and bag condition, material appearance, weighment, representative sample, storage readiness and receiving record before the lot is mixed into normal stock. The point is not to reject material casually. It is to make acceptance evidence-based.
The 9 DORB delivery checks
1. Match the delivery to the order confirmation
Confirm the basics before unloading. Check supplier, product description, quantity, packing and delivery point against the agreed order. If there is a difference, record it and clarify before the material loses its identity.
2. Match the lot to the supporting documents
A report is more useful when it follows the lot. Review the lot or dispatch reference, report date and material description. Keep the relevant documents together with the delivery record.
3. Inspect the vehicle and transit condition
Transit can affect a good lot. Look for obvious water exposure, damaged covering, contamination risk or handling conditions that deserve attention. Note observations factually rather than making assumptions.
4. Check the bags before moving them into stock
Packaging condition is an early warning signal. Look for torn bags, wet patches, unusual staining, loose stitching or evidence that product has been exposed. Count and record damaged bags separately where applicable.
5. Observe the material’s physical condition
Sight and smell are screening tools, not lab tests. Watch for unusual clumps, visible fungal growth, abnormal grittiness, burnt or musty odour, or inconsistent colour and texture. If a concern is observed, retain the evidence and seek clarification.
6. Record weighment accurately
Quantity discipline is part of quality discipline. Keep the weighbridge or receiving record linked to the vehicle and lot. This avoids later disputes about what was actually received.
7. Take and identify a representative sample
Do not rely on one convenient bag for a large lot. Use a documented sampling approach that covers more than one point where appropriate, identify the sample clearly and retain it under the agreed process. See RSPL’s DORB Sampling Guide for buyer-focused context.
8. Move the lot into a prepared storage area
Storage begins on day one. Keep bags in a dry, clean, well-ventilated location, protect them from direct floor contact and avoid mixing an unverified arrival into an indistinguishable old lot. Use practical stock rotation.
9. Complete a short receiving record
The simplest record is better than a perfect process that nobody follows. Record date, supplier, vehicle, lot reference, quantity, observations, document references and sample location. Share any exception with the responsible procurement or quality person promptly.
A receiving record that actually gets used
| Record field | Why it matters |
|---|---|
| Supplier and order reference | Connects delivery to the commercial agreement |
| Lot / dispatch reference | Links paperwork and material |
| Quantity and weighment | Records what arrived |
| Bag and material observations | Preserves a factual first impression |
| Lab-report reference | Connects the delivery to quality evidence |
| Sample reference | Supports a fair review if needed |
| Storage location | Keeps lots traceable in the warehouse |
Where RSPL fits
RSPL encourages DORB buyers to make receiving, traceability and storage part of their quality process. Explore the RSPL DORB product page for current product information and discuss documentation requirements before dispatch.
The bottom line
Nine checks take less effort than reconstructing a quality question after bags have been mixed into stock. Build the checklist into every major delivery and make acceptance a routine, documented decision.
Frequently asked questions
Should I inspect every DORB delivery?
Yes. The depth can be proportionate to the purchase, but checking identity, bag condition, documentation, storage readiness and a sample reference gives buyers a consistent basis for accepting each lot.
Can physical inspection replace a DORB lab report?
No. Physical inspection can reveal reasons to investigate, but it cannot replace appropriate laboratory testing. Use visible condition together with traceable documents and the relevant quality process.
How should DORB be stored after receipt?
Keep it in a dry, clean and well-ventilated area, protected from direct floor contact and avoidable moisture exposure. Use sensible stock rotation and investigate signs of moisture damage or deterioration.
